Physical Stock Take

Enter the physical count for each item across the 8 cells. The 9th cell will sum them up and compare to the system stock. The system calculates the Missing Value in real-time so you know exactly how much unrecorded cash the cashier should have.

ID	Item Name	System Stock	Missing Value
40	Black Cane	0.00	$0.00
25	Black Caughts	362.00	$0.00
29	Black Pints	0.00	$0.00
39	Brutal	0.00	$0.00
24	Castle Caughts	201.00	$0.00
28	Castle lite	48.00	$0.00
44	Castle Pints	0.00	$0.00
45	Castlelite Cane	0.00	$0.00
47	Castlelite Caught	0.00	$0.00
49	Castlelite pint	51.00	$0.00
27	Corona	86.00	$0.00
36	Detroit	0.00	$0.00
41	Dragon	0.00	$0.00
34	Exo	0.00	$0.00
42	Guarana	0.00	$0.00
31	Heinken	19.00	$0.00
33	Hunters	0.00	$0.00
38	Savana	0.00	$0.00
35	Stella	21.00	$0.00
37	Two keys	6.00	$0.00
46	Zambezi Cane	0.00	$0.00
26	Zambezi Caughts	301.00	$0.00
32	Zambezi Pints	0.00	$0.00

Total Missing Value (Expected Extra Cash):

$0.00

EcoCash Sales History

Total EcoCash Collected

$2.00

From all recorded sales today

Receipt #	Item	Qty	Total Price	Date
CCL-20261020-092836	Black Caughts	1.00	$2.00	Oct 20, 2026 11:28 AM

Voucher Activity — Today

Previously-issued vouchers (created before today) that were redeemed, cashed out, or topped up on this day — for drawer & stock-take tracking.

Live view — updates instantly as vouchers are used or cashed out today.

Redeemed — Old Vouchers

$4.00

21 voucher(s) • 2 item line(s) • stock dispensed

Cashed Out — Old Vouchers

$54.25

15 voucher(s) • cash removed from drawer

Total Old-Voucher Activity

$58.25

Redeemed + Cashed Out

Funds Added — Old Vouchers

$42.50

Cash received into drawer

Net cash-drawer impact from old vouchers on Today: -$11.75 (+$42.50 added − $54.25 cashed out. Redemptions dispense stock, not cash.)

Previously-Issued Vouchers — What Happened

Code	Nickname	Issued On	Redeemed	Cashed Out	Funds Added	Items Purchased	Balance Now	Status
GQ347	Nyasha	Oct 17, 2026	—	$3.25	—	—	$0.00	Cashed out
KY495	short dwag	Oct 18, 2026	—	$1.00	—	—	$0.00	Cashed out
WE054	wakanda	Oct 18, 2026	—	$2.00	—	—	$0.00	Cashed out
NE319	mbappe	Oct 19, 2026	—	$7.00	—	—	$0.00	Cashed out
UN598	richard	Oct 19, 2026	—	$7.00	—	—	$1.00	Active
PM168	Mhuka	Oct 19, 2026	—	$1.00	—	—	$0.00	Cashed out
BA628	tezvara	Oct 19, 2026	—	$2.00	—	—	$0.00	Cashed out
DB386	santo	Oct 19, 2026	—	$1.00	$3.00	—	$0.00	Cashed out
EA850	pd	Oct 19, 2026	—	$1.00	$9.00	—	$0.00	Redeemed
SK108	fidelity	Oct 19, 2026	—	$8.00	$14.00	—	$0.00	Cashed out
WJ934	commander	Oct 19, 2026	—	$3.00	—	—	$0.00	Cashed out
AZ960	nigel	Oct 19, 2026	—	$1.00	—	—	$0.00	Cashed out
QJ398	blax	Oct 19, 2026	—	$8.00	—	—	$0.00	Cashed out
OY263	yemii	Oct 19, 2026	—	$4.00	—	—	$0.00	Cashed out
ST379	mukuru	Oct 19, 2026	—	$5.00	$5.00	—	$0.00	Cashed out
CY263	mike	Oct 19, 2026	—	—	$0.50	—	$0.50	Active
OE809	tatenda	Oct 19, 2026	—	—	$1.00	—	$1.00	Active
PT279	babalincon	Oct 19, 2026	—	—	$8.00	—	$8.00	Active
YA641	fidelity	Oct 19, 2026	—	—	$2.00	—	$2.00	Active
SZ195	ruso	Oct 18, 2026	$2.00	—	—	Black Caughts x1.00 ($2.00)	$0.00	Redeemed
NG854	santaa	Aug 31, 2026	$2.00	—	—	Black Caughts x1.00 ($2.00)	$5.00	Active
TOTALS — 21 voucher(s)			$4.00	$54.25	$42.50	Combined (Redeemed + Cashed Out): $58.25

Same-Day Vouchers (issued on Today) — reference only

Code	Nickname	Issued At	Redeemed	Cashed Out	Funds Added	Balance Now
NY160	ziggy	Oct 20, 2026 12:25 PM	$4.00	—	—	$0.00
OS364	special	Oct 20, 2026 12:21 PM	$3.00	—	—	$0.00

How it works: The system works out how much cash should be in the drawer, you count the physical beer and the physical cash, and the difference is your SHORT or OVER. Missing beer is valued at its sell price and added to expected cash – so beer sold without being recorded no longer hides behind a "balanced" drawer. Cash figures cover everything since the last 7:30 PM reset.

Step 1 – Expected Cash in Drawer (worked out by the system)

Cash received from customers (cash sales)	+$67.00
Change given back to customers	−$0.00
Voucher funds added to drawer	+$2.00
Vouchers cashed out (paid from drawer)	−$2.00
Expenses paid from drawer	−$0.00
System-expected cash in drawer	$67.00

For reference only – EcoCash sales today: $2.00 (EcoCash never enters the drawer.)

Step 2 – Count the Physical Stock (catches unrecorded sales)

Count the actual bottles for each item and type the number. Leave a row blank to skip it – only counted rows are checked. Any beer the system has that you can't physically find is treated as sold but not recorded, and its sell value is added to the expected drawer cash below.

Item	System Stock	Difference
Black Cane	0.00	—
Black Caughts	362.00	—
Black Pints	0.00	—
Brutal	0.00	—
Castle Caughts	201.00	—
Castle lite	48.00	—
Castle Pints	0.00	—
Castlelite Cane	0.00	—
Castlelite Caught	0.00 (0 crates + 0 loose)	—
Castlelite pint	51.00 (2 crates + 3 loose)	—
Corona	86.00	—
Detroit	0.00	—
Dragon	0.00	—
Exo	0.00	—
Guarana	0.00	—
Heinken	19.00	—
Hunters	0.00	—
Savana	0.00	—
Stella	21.00	—
Two keys	6.00	—
Zambezi Cane	0.00	—
Zambezi Caughts	301.00	—
Zambezi Pints	0.00	—

Missing beer: None
Retail value of missing beer: $0.00 • Cost value: $0.00

Correct system stock to match these counts after saving (recommended – resets the baseline so tomorrow's count only shows tomorrow's missing beer)

Step 3 – Count the Cash Drawer

Opening Float / Start Cash ($)

Cash that was in the drawer before today's sales. Leave 0 if you don't use a float.

Cash Removed / Banked ($)

Money taken out during the day for banking or safe drops.

Actual Cash Counted in Drawer ($)

Count every note and coin and type the total here – the result updates instantly.

Notes (optional)

Enter the counted cash…

Expected in drawer (incl. float, removals & missing beer value): $0.00

Count the physical stock above, then count the cash drawer.

Step 4 – Over / Short Log (last 15 counts)

Date & Time	Counted By	Missing Beer	Expected	Counted	Variance	Result
Oct 18, 2026 8:04 pm	admin	—	$225.25	$226.00	+0.75	OVER
Oct 17, 2026 7:56 pm	admin	—	$299.00	$301.00	+2.00	OVER
Sep 26, 2026 8:09 pm	admin	—	$550.25	$577.00	+26.75	OVER

Empty Bottles Crate Count

Item Name	Units Per Crate	Current Stock	Total Crates
Castlelite Caught	12	0.00	0 Crates + 0 Loose
Castlelite pint	24	51.00	2 Crates + 3 Loose
TOTAL FULL CRATES IN SYSTEM			2